This policy describes the University’s terms of service for the use of Google Apps Public Services. The University of Connecticut provides communication services to support the educational and administrative activities of the University, and to serve as a means of official communication by and between users and the University of Connecticut. The purpose of these terms of service is to make the University community aware of certain obligations when utilizing the Google Apps Public Services. This document was developed to ensure that this service remains available and reliable, and is used for purposes appropriate to the University’s mission. Definition: Public Services are the Google services, in addition to the core services provided by Google Apps for Education, that the University of Connecticut provides users who opt-in. A list of these services and their use are listed here.
This policy applies to all faculty/staff/students who opt in to utilize the Google Apps Public Services.
- In order to use Google’s services as provided to the University of Connecticut, all participants must be aware of, agree to, and adhere to the following:
- Public services are not covered under the University of Connecticut privacy agreement with Google. Certain services are visible to the public, and may be data mined for advertising purposes.
- When utilizing Google Apps Public Services, you are bound by the University of Connecticut Acceptable Use Policy, found at http://itpolicy.uconn.edu/.
- Anyone in the University of Connecticut community utilizing Google Apps Public Services must agree and adhere to the Google Terms of Service that will be presented for review when creating your account.
- Anyone in the University of Connecticut community utilizing Google Apps Public Services must be aware that their data may be stored in datacenters outside the borders of the United States.
- As stated in the University of Connecticut Acceptable Use Policy, anyone in the University of Connecticut community utilizing Google Apps Public Services acknowledges that the University of Connecticut has the ability to monitor, use, or disclose their data, and that Google provides the University of Connecticut the ability to do so.
- Anyone in the University of Connecticut community utilizing Google Apps Public Services will be supported through the University of Connecticut University Information Technology Services (UITS) Helpdesk, HuskyTech, or other offically recognized university IT support unit.
- Anyone in the University of Connecticut community utilizing Google Apps Public Services must acknowledge that Google can terminate their account if they fail to abide by the Google Terms of Service.
- Anyone providing an age less than 13 years will be prevented from creating an account. If you enter an age under 13, Google will suspend, or possibly delete, your Google Apps account. For this reason, it is very important that people 13 and over provide the correct date of birth when registering. More information about Google and age requirements.
- Because of FERPA regulations and privacy considerations, the use of Google+ should NEVER be made mandatory (for example, it should not be required in a course).
4. Export-Controlled and Other Sensitive Information
The United States’ export control laws forbid the unlicensed transmission of controlled items, software, and information to certain countries. These export control laws apply to controlled items even when transmitted primarily for storage or for further transmission purposes.
Email is not a good primary data transmission method for faculty and staff engaged in sensitive or highly-regulated subject matter. In particular, users of Google Apps must be aware that their data may be stored in data centers outside the United States. For these reasons, researchers working with controlled material should use another, secure means of data transmission. Export-controlled information is not permitted in Google Apps at the University of Connecticut, including transmission via the Gmail service and Google Drive.
5. Of Special Note in the Google Terms of Service
Anyone in the University of Connecticut community utilizing Google Apps for Education services are made aware of the Google Acceptable Use Policy (http://www.google.com/a/help/intl/en/admins/use_policy.html) that states that you agree not to use the Google services provided to you:
- to generate or facilitate unsolicited bulk commercial email;
- to violate, or encourage the violation of, the legal rights of others;
- for any unlawful, invasive, infringing, defamatory, or fraudulent purpose;
- to intentionally distribute viruses, worms, Trojan horses, corrupted files, hoaxes, or other items of a destructive or deceptive nature;
- to interfere with the use of the Services, or the equipment used to provide the Services, by customers, authorized resellers, or other authorized users;
- to alter, disable, interfere with or circumvent any aspect of the Services;
- to test or reverse-engineer the Services in order to find limitations, vulnerabilities or evade filtering capabilities;
- to use the Services, or a component of the Services, in a manner not authorized by Google
6. Changes to this Policy
The University of Connecticut reserves the right to change this policy at any time. The University of Connecticut will post the most up-to-date version of the policy on UConn’s web site and may, in its discretion, provide users with additional notice of significant changes. A user’s continued use of the service after any changes are published binds the user to the revised policy.
7. Related Policies and Links
- Acceptable Use Policy
- Access Control for Computing Resources and Equipment
- Contingency Planning
- Data Security Training
- Device and Media Control
- Electronic Data Integrity
- Electronic Data Security Management
- Electronic Privacy and Disclaimer Notice
- Electronic Workstation Use and Security
- Guidelines for Managing E-Mail
- Individual Responsibility with Respect to Appropriate Use of IT Resources
- Physical Access Control for Computing Resources and Equipment
- Responsibility for Maintaining Currency of Legal Obligations with Respect to University Data
- Roles and Responsibilities with Respect to University Data
- Security Incident Response
- Security Policy
- Social Security Number Use at UCONN
- Systems of Record
- Third Party Access to Information Technology Resources
- Workforce Security – Access to Data